Speaking Schools’ COVID-19 Action Plan

4 March 2020

Last updated 15 June 2020


Current Situation

As of mid-June 2020, the first wave of the disease known as COVID-19 has come and gone in Australia.

At the time of writing, we know the following:

Whilst children appear to not be at a particularly high risk, SSA places their safety (and the safety of our coaches) as our highest priority.  This is the first tier of our teaching philosophy.

SSA has made the determination that, taking into account the range of safeguards outlined below, it is now safe to resume physical classes on a limited basis.

Below is our COVID-19 Action Plan for our current and upcoming programs.  It is designed to minimise the risk of transmission at our programs, and takes a number of additional steps beyond what Government Schools are currently doing.

It will be regularly revised and updated to ensure that SSA continues to be at the forefront of best practice program delivery.


Action Plan Summary

Our Management Team has completed the Infection Control Training provided by the Australian Department of Health, and have used this knowledge (as well as our own research) to develop our COVID-19 Action Plan.

Our COVID-19 Action Plan has three different elements:

  1. Symptom testing
  2. Limited exposure
  3. Enhanced sanitation

Using a combination of these three elements, we hope to remove the chance of COVID-19 spreading at any of our programs.  Please read below to see how each of these elements work in practice.


Element #1 – Symptom Testing 

The most common symptoms of COVID-19 are:

  • fever;
  • shortness of breath; and
  • flu-like symptoms (e.g. cough, sore throat & fatigue).

Whilst not everyone will show these symptoms, they are the best indication that someone is unwell before they are tested.

Noting that most transmissions are the result of symptomatic cases, it is our policy under the COVID-19 Action Plan to exclude all students who show symptoms, who have tested positive, or who are awaiting test results.  This will be done through the following steps:

  1. Requiring that parents do not send their children to any of our physical programs if they (or any other member of their household) have returned a positive COVID-19 test, are awaiting results from a COVID-19 test, or are displaying symptoms consistent with COVID-19.
  2. Requiring that any coaches or management staff who are in similar circumstances to stay home and (if appropriate) get tested as soon as reasonably practicable.
  3. Ensuring that temperature checks using non-contact thermometers are conducted before students attend any of our classes, and excluding any students presenting with a fever.
  4. Training coaches to spot the symptoms of COVID-19, and providing a space that can be used to isolate any symptomatic students or staff.
  5. Providing parents with credits or refunds for any missed classes as a result of adhering to the above policies.

Importantly, students will not be required to wear masks – official advice suggests that they are ineffective, provide a false sense of security, and in certain circumstances increase the risk of infection.  That said, students are still allowed to wear masks at programs.

Should anyone present at our programs subsequently test positive, we will let parents of all close contacts know as soon as possible and shut down all physical programs that may have been impacted.

By adhering to the above, it is very unlikely that anyone infected with COVID-19 will be present at any of our programs.  That said, given at least some transmission results from asymptomic cases, there are two seperate elements to our COVID-19 Action Plan to help ensure that any residual possibility of transmission is minimised as much as possible.


Element #2 – Limited Exposure

The virus that causes COVID-19 is predominantly spread by respiratory droplets, generally produced when someone coughs or sneezes.  These are usually transmitted via close contact – defined as 15 minutes of face-to-face contact with a person, or a prolonged period (more than two hours) in an enclosed space with a person – but may also be caught by touching infected surfaces, and then touching the eyes, nose or mouth.

In order to limit exposure to others, there are a number of steps that we can take to ensure that students are kept as safe as possible.  Below are just some of the steps we’ll be taking to make sure everyone feels secure attending programs.


Drop Off and Pick Up

  1. No parents or other adults will be allowed on campus, with drop-off and pick-up being done at the front gate of the school (where possible without parents leaving the car).
  2. For our holiday programs, drop-off and pick-up times will be staggered for different age groups, with special exemptions and supervision provided for families with students in different classes.
  3. All physical parent presentations will be suspended indefinitely (although we will do our best to send videos to all parents of their child’s final presentation), to limit adult-child interactions.


In the Classroom

  1. Although not required under the Public Health Order, and noting that NSW public schools do not do the same, we will restrict student numbers so classes (where practicable) adhere to the 4 square metre rule.
  2. Students will be assigned seats during each class, and will be required to stay in those seats for all sessions on the same day, to help prevent indirect spread.
  3. All desks will be spaced to ensure the maximum possible distance between students.
  4. Students will be required to bring their own stationery, food and drink, and will not be allow to share with other students.
  5. Whilst still running a range of fun and engaging classroom activities, any that require movement, touching or face-to-face discussion will be modified as best as possible to remove the risk of transmission.
  6. Class sessions will last no longer than two hours, to ensure that students are not in an enclosed space with other students for a “prolonged period“.


During the Breaks (Holiday Workshops ONLY)

  1. Recess and lunch breaks will be staggered by age group, and students in different age groups will be physically or temporally separated from those of other age groups.
  2. Unlike many schools, we will be enforcing social distancing in the playground, and will run activities to help students enjoy their breaks without physically touching.


Element #3 – Enhanced Sanitation

The virus that causes COVID-19 is predominantly spread by respiratory droplets, generally produced when someone coughs or sneezes. These cannot go through your skin – in order to catch the virus, the respiratory droplets must reach your eyes, nose or mouth.  Whilst this can occur directly if someone was to cough without covering their mouth, it often happens when someone touches something that is infected, and then subsequently touches their face (which is often an unconscious action).


Clean Hands

Given this, and as outlined by the Australian Department of Health, the “most important thing you can do to protect yourself is to wash your hands regularly”.  As such, at all of our venues:

  • Hand sanitiser and tissues will be readily available;
  • Students and staff will be required to sanitise their hands upon entering and exiting the classroom (e.g. upon arrival, before recess, after lunch, going to the toilet etc.);
  • Students and staff will also be required to sanitise their hands after coughing or sneezing; and
  • Coaches are trained in proper handwashing technique and will, to the best of their ability, remind students wash their hands properly.

This is in addition to encouraging other good health practices, such as coughing into one’s elbow and throwing out used tissues immediately.


Clean Environments

In addition to encouraging good personal hygeine, we will regularly be cleaning our classrooms and break areas to ensure that students are as safe as possible.

This will include:

  • Cleaning all regularly touched surfaces before and after classes with disinfectant;
  • Regularly tidying the classroom environment, so students don’t touch things used by other students; and
  • For holiday workshops, cleaning classrooms whilst students are out at break, and cleaning break areas between age groups.


Ongoing Online Programs

Since mid-March 2020, we have been offering online programs to students all over Australia.  We have no plans to remove these programs, and will continue to have them as an option for parents who would prefer not to attend physical programs, can’t easily reach any of our physical locations, or if restrictions mean we are once again required to put our in-person workshops on hold.

Students and staff participate in these programs from home, so there is no face-to-face contact between coaches and students, and thus no change of contagion.  These programs will continue to operate normally.


COVID-19 Policy

SSA has put in place a policy that specifies the obligations and responsibilities of its management team, coaching staff and partner organisations.

Please get in touch if you would like a copy of the policy.